When using this site personal data are collected and stored in databases, log files, or other systems. We adhere strictly to data protection regulations for storing and processing these data.
2. How we use and disclose your information
The data we collect will be used exclusively for the purposes listed. We will disclose data to a third party only under explicitly stated circumstances (e.g. for purposes like conference registration, with specified partners in joint projects, or in cases where data are administered by a consortium the MfN is a member of). We will not share data with third parties without authorization. External service providers who have been contracted by us to process data do not count as third parties as defined by data protection regulations; they are contractually obliged to adhere to data protection regulations and are subject to our supervision. We will disclose data to state agencies only in compliance with legislation or in order to aid criminal proceedings should our systems be attacked. Data will be deleted as soon as they are no longer required.
3. Consent to further use
In order for you to use certain parts of our services, we may need to store and use personal data in addition to the cases described in section 4 below. In such cases we will obtain your prior consent.
4. The personal data we collect when you use our website:
4.1 Log of your Internet visits and access to data and web services
When you access the MfN’s website, we will store access information relevant for data protection and data security purposes in a log file. Depending on the access protocol, the log may contain the following details:
- IP address of the computer making the request
- IP address host name
- Name of the requested website, file, or action
- Date and time of the request
- Volume of data transferred
- Access status of the web server (data transferred, file not found, command not executed, etc.)
- Description of the web browser used
- Originating URL of the request.
The stored information will be used exclusively for the purpose of identifying and pursuing improper access (attempted or successful) to our web server, as well as for general statistical analysis. We do not produce profiles of individual users. The analysis will be performed by authorized personnel of the Museum für Naturkunde Berlin. The logged information will be stored for a maximum of three months and all non-anonymized information will be deleted after this period.
4.3 Web analytics
4.4 Social plug-ins
Some of our services require you to register. You will be required to provide relevant personal information, which will be used exclusively for the stated purpose. This may involve the explicit transfer of data, for example to reserve hotel accommodation for events. Information will be shared for such specified purposes only and will be stored only until your request has been dealt with for the duration of legal retention periods. Information you enter in web forms may be transmitted unencrypted via the Internet, in which case it may, in theory, be intercepted by unauthorized persons. Your registration is voluntary and can be deleted at any point.You must provide an e-mail address for certain purposes, such as subscribing to circulars or newsletters. You may be required to confirm your e-mail address, for example by clicking on a link in a confirmation e-mail, to validate your registration. Any additional information you provide is voluntary and may help us to personalize our communications with you. You may unsubscribe from circulars/newsletters at any point. When you unsubscribe, your information will be deleted from our system.In some cases (e.g., electronic journals, wikis, or blogs), information is collected in order to publish or permanently archive content generated or uploaded on our site. Where such content is subject to copyright, we are legally obliged to retain a minimal dataset (name and contact details, such as address or e-mail) even after account deletion in order to document authorship, licencing, or copyright issues and ensure that the moral rights of the author(s) are respected. If this information was not part of a publication and publicly visible, it will remain protected. It can, however, be referenced by the publisher of the platform (electronic journal, wiki, blog).
When placing orders through our website, you may choose whether your address information will be used solely to process your order and be deleted after the end of the legal retention period, or whether the order is linked to a registration.
4.7 Email communication
If you want to communicate with us by e-mail please use either our main address info(at)mfn.berlin. If you are in contact with a specific person, you may use the person’s own e-mail address on our domain (username)@mfn.berlin. Your e-mail address will be used exclusively for the purpose of communicating with you and will not be shared with any third party, except in situations where this is absolutely necessary to comply with your request and never without your explicit permission. We cannot yet provide encrypted email services. If you wish to contact us with confidential information, you are welcome to alternatively use the postal system.
5. Hyperlinks to other providers
6. Data security
Your personal information will be stored on secured computers. In order to protect the data we have collected from loss, manipulation, or unauthorized access, technical and organizational measures will be implemented by the Museum für Naturkunde Berlin in accordance with the latest technological standards. Authorization procedures regulate access to information, limiting access to the persons assigned to processing it. All personnel who collect, process, or use personal data are bound to data confidentiality in accordance with Section 8 of the Berlin Data Protection Act.
7. Right to information and contact data
You have the right to receive disclosure about data stored about you on request. Furthermore, you may request the correction of erroneous data and the deletion of data that is no longer needed. Should you wish to make an application to view, correct, or delete your data, or if you have any other questions about data protection, please contact us at the following address: datenschutz(at)mfn.berlin
8. Validity and changes